Morgan Stanley and its affiliates* (“Morgan Stanley”) have a long-standing commitment to safeguard the privacy of information entrusted to us and regard this commitment as essential. Protecting the confidentiality and security of candidate and employee information has always been an integral part of how we conduct our business.
We pledge to ensure our business practices protect your personal information.
This Privacy Statement applies to all personal information that we obtain or handle in Japan.
Morgan Stanley makes this statement in respect of its basic policies concerning the protection of personal information of job applicants and employees.
- Where it is necessary for us to obtain personal information, we will only do so by lawful and fair means. In the event that you provide us with the names and contact details of referees, we will regard the fact that the you provided that information to us as your consent to us contacting those referees to request additional information about you.
- We will only use your personal information within the scope of achieving the following purposes:
- for evaluating your eligibility for an interview
- for evaluating your suitability for employment at Morgan Stanley (whether in Japan or with one of our global affiliates);
- to exercise Morgan Stanley’s rights or perform its obligations under the applicable laws and regulations, etc. This includes but is not limited to regulatory requests anywhere in the world; reporting to and being audited by national and international regulatory, enforcement or exchange bodies and complying with court orders; and
- for any other purposes to enable Morgan Stanley to adequately consider you as a candidate for employment
- We will not obtain from you, use, or provide to a third party, information regarding political views, religion (faith, consciousness and lineage), affiliation with any labor union, race and ethnicity, domicile of origin, health care and sexual life or criminal records (“sensitive information”) or "special care-required personal information" except as necessary for our proper business management or any other purposes deemed necessary by law.
- We may, in whole or in part, share your personal information with our global affiliated companies including overseas companies (**) for the purposes set out in Paragraph 3 of this statement. However, we will be responsible for (i) receiving and handling all primary complaints, (ii) decisions on disclosing, correcting and stopping the use of personal information; and (iii) security measures.
** Our affiliated companies include: Morgan Stanley (a U.S. corporation), the consolidated subsidiaries of Morgan Stanley and the Affiliated Companies of Morgan Stanley or its consolidated subsidiaries. “Affiliated Companies” means the affiliated companies as defined in the Ordinance on the Terminology, Forms, and Preparation Methods of Financial Statements, etc. (Ordinance of the Ministry of Finance No.59 of November 27, 1963) and other laws and regulations.
- We may outsource all or part of the handling of your personal information to third parties approved by us including overseas third parties in order to accomplish the purposes set out in Paragraph 3 above. We will supervise any such outsourcing service provider as necessary to ensure the personal information is secure in accordance with applicable laws and guidelines.
- We will take any necessary and adequate security measures and exercise adequate supervision over all officers and employees and any outsourcing service providers to protect your personal information against leaks, loss or damage, etc.
- You may request disclosure of the personal information we hold on you, or request the amendment, removal or updating of such personal information by writing to the information desk at the address set out in Paragraph 9 below. After we obtain satisfactory evidence of your identity, we will seek to address your request in accordance with the applicable laws and guidelines.
- If you have any questions or comments regarding your personal information or this statement, you can contact the Information Helpdesk for Personal Information in the following ways:
Information Helpdesk for Personal Information
Internal Control Division,
Morgan Stanley Japan Group Co., Ltd.
Otemachi Financial City South Tower
1-9-7 Otemachi, Chiyoda-ku, Tokyo 100-8109
Office hours: 9:00 a.m. – 5:00 p.m.
(excluding Saturday, Sunday, national holidays and year-end through new year holidays)
- This statement may be amended from time to time. At the time of any amendment, we will publish a revised statement in substitution for this webpage.
- In order to constantly monitor and, where necessary, improve our handling of your personal information we will periodically review this statement and security measures or any other associated activities related to personal data.
* Morgan Stanley Japan Holdings Co., Ltd., Morgan Stanley Japan Group Co., Ltd., Morgan Stanley Investment Management (Japan) Co., Ltd., Morgan Stanley Capital K.K., Morgan Stanley Japan Business Group Co., Ltd., Morgan Stanley MUFG Securities Co., Ltd., Morgan Stanley Capital Group Japan Co., Ltd., Mitsubishi UFJ Morgan Stanley Securities Co., Ltd.