Privacy Statement

Recruiting

Morgan Stanley and its affiliates in Japan* (“we”, “our” or “us”) are committed to safeguarding the privacy of information entrusted to us. Protecting the confidentiality and security of candidate and employee information has always been an integral part of how we conduct our business.

* Morgan Stanley Japan Holdings Co., Ltd., Morgan Stanley Japan Group Co., Ltd., Morgan Stanley Investment Management (Japan) Co., Ltd., Morgan Stanley Capital K.K., Morgan Stanley Japan Business Group Co., Ltd., Morgan Stanley MUFG Securities Co., Ltd., Morgan Stanley Capital Group Japan Co., Ltd., Mitsubishi UFJ Morgan Stanley Securities Co., Ltd., Shareworks Japan K.K.

We pledge to ensure our business practices protect your personal information.

This Privacy Statement applies to all personal information that we obtain or handle in Japan.

We make this Privacy Statement in respect of its basic policies concerning the protection of personal information of job applicants and employees.

1. We will comply with the Personal Information Protection Act as well as other applicable laws, regulations and guidelines issued by government agencies, this Privacy Statement and any other documentation which may govern your relationship with us.
2. Where it is necessary for us to obtain personal information, we will only do so by lawful and fair means. In the event that you provide us with the names and contact details of referees, we will regard the fact that the you provided that information to us as your consent to us contacting those referees to request additional information about you.
3. We will only use your personal information within the scope of achieving the following purposes:
   
   
   1. to evaluate your eligibility for an interview
   2. to evaluate your suitability for employment at Morgan Stanley (whether in Japan or with one of our global affiliates);
   3. to use as reference for future recruitment activities (**);
   4. to manage and improve the recruitment process, and for internal planning and reporting (**);
   5. to exercise our rights or perform its obligations under the applicable laws and regulations. This includes but is not limited to regulatory requests anywhere in the world; reporting to and being audited by national and international regulatory, enforcement or exchange bodies and complying with court orders (**); and
   6. for any other purposes to enable us to adequately consider you as a candidate for employment (**).
      
      ** Including the analysis and use of your browsing history.
4. We will not obtain from you, use, or provide to a third party, except as necessary for our proper business management or any other purposes deemed necessary by law, information regarding race, creed, social status, damage suffered as a result of a crime, physical disability, medical history, physical conditions and/or criminal record (collectively "special care-required personal information"), as well as information regarding your affiliation with any labor union, domicile of origin, health care and/or sexual orientation.
5. We may, in whole or in part, share your personal information (excluding specified personal information, etc.) for the following purposes:
   
   
   1. Personal data that may be shared
      
      Name, address, date of birth, telephone number, e-mail address, information about affiliations of schools and organizations, current annual income, desired annual income, information on application documents and resumes, communication details, questionnaire responses and/or selection results
   2. Scope of persons who may share your personal data
      
      Affiliated companies within the Morgan Stanley Group including foreign corporations (***)
      
      *** Our affiliated companies include: Morgan Stanley (a U.S. corporation), the consolidated subsidiaries of Morgan Stanley and the Affiliated Companies of Morgan Stanley or its consolidated subsidiaries. “Affiliated Companies” means the affiliated companies as defined in the Ordinance on the Terminology, Forms, and Preparation Methods of Financial Statements, etc. (Ordinance of the Ministry of Finance No.59 of November 27, 1963) and other laws and regulations.
   3. Purpose of use
      
      Indicated in paragraph 3 above
   4. Responsibility for management of personal data to be shared
      
      Morgan Stanley Japan Group Co., Ltd.
      Otemachi Financial City South Tower 1-9-7 Otemachi, Chiyoda-ku, Tokyo
      Representative Director: David Richards
6. We may transfer all or part of the handling of your personal information to third parties approved by us including overseas third parties in order to accomplish the purposes set out in paragraph 3 above. We will supervise any such third party service providers as necessary to ensure that personal information is secure in accordance with applicable laws and guidelines.
7. Subject to paragraphs 5 and 6 above, we may provide your personal data only to a third party in a foreign country with process equivalent to those of Japanese business operator handling personal information.
   
   We will implement necessary security measures required under the system protecting personal information in the foreign country that is retaining your personal data.
   
   If you wish to request the disclosure of information related to such necessary measures, please contact the Information Helpdesk for Personal Information indicated in paragraph 10 below
8. We will take any necessary and adequate security measures and exercise adequate supervision over all officers and employees and service providers to protect your personal information against leaks, loss or damage.
9. You may request disclosure of the personal information we hold on you, or request the amendment, addition, suspension of use, deletion or suspension of sharing with third parties (collectively referred to as the “Privacy Rights Requests”) of such personal information by writing to the information desk at the address set out in paragraph 11 below. After we obtain satisfactory evidence of your identity, we will address your request in accordance with the applicable laws and guidelines.
10. If you have any questions or comments regarding Privacy Rights Requests of your personal information and information related to a foreign country where the data is located, or this Privacy Statement, you can contact the Information Helpdesk for Personal Information in the following ways:
    
    Information Helpdesk for Personal Information
    Internal Control Division,
    Morgan Stanley Japan Group Co., Ltd.
    Otemachi Financial City South Tower
    1-9-7 Otemachi, Chiyoda-ku, Tokyo 100-8109
    Phone: 03-6836-5000
    E-mail: data-protectionjp@morganstanley.com
    Office hours: 9:00 a.m. – 5:00 p.m.
    (excluding Saturday, Sunday, national holidays and year-end through new year holidays)
11. This Privacy Statement may be amended from time to time. At the time of any amendment, we will publish a revised Privacy Statement in substitution for this webpage.
12. In order to constantly monitor and, where necessary, improve our handling of your personal information we will periodically review this Privacy Statement and security measures or any other associated activities related to personal data.